What Information do we collect and Why?

Welsh Karate Governing Body collects personal identifiable information (name, address telephone number ,DOB etc)  when you join the club. Our lawful  basis for processing is therefore: Contract.

This information is shared with the committee members of Welsh Karate Governing Body Ltd and is only used in order to facilitate membership and insurance purposes.

Membership Application:

Information is received via a paper membership form. Information is then transferred to a spreadsheet. This information is not stored on portable devices and is  kept in a locked office.

The club maintains suitable safeguards including reasonable physical administration and technical safeguards to  protect its database from unauthorised access, disclosure or destruction.

Data is only held electronically on the spreadsheet for as long as the applicant is in membership.

The application form is stored  as below:

Paper Form

Paper Forms  are retained as part of our membership records and stored for a maximum of seven years after the application. Paper Records are stored in a locked office. At the end of seven years records are shredded.

Access your Information and Correction

You have the right to request a copy of the information that we hold about you. You may also ask us to correct or remove any information that you think is inaccurate or remove information completely.

Contacting Us:

Questions about how we use and  store your data, access or correction requests can be directed to the Club Secretary via email to  This email address is being protected from spambots. You need JavaScript enabled to view it..

Changes to our Privacy Policy

We keep our Privacy Policy under regular review. This policy was last updated on 6 June 2018.